Fax Cover Sheet: Here we’re sharing a sample of fax cover sheet, you can download different type of printable fax cover sheets from here. There is no denying the fact that with the advancement in technology, the ways of communication have changed a lot over the past few years. In today’s world, everyone is having a smartphone, laptop, and an internet connection. The internet has blur the boundaries of communication, now people can easily communicate with each other even if they are sitting in different parts of the world.
Just like other communication, business communications have changed a lot, but still, fax machines are still a very part of the business world. Many international contracts and professional communications are carried out with fax machines only.
There are many remote areas where the accessibility of the internet is still a problem and internet speed is not enough to use Google Hangouts and Skype. People use fax machines to send fax cover sheet template, exchange letters, contracts, invoices, and proposals.
In this busy era of life, everyone aims to get more and more work done in a limited duration of time. That’s why we’ve decided to shared fax cover sheet templates here.
These are professionally built examples of fax cover sheet which will help to reduce your burden of creating a fax cover sheet from scratch. To cover the wide audience, the fax cover sheet templates are available here in formats like PSD, PDF and Microsoft Word.
What is a Fax Cover Sheet?
A fax cover sheet is faxed to the recipient before the actual fax message. The purpose of sending the fax cover sheet is to let a recipient know what a fax is all about, who is sending it, and what actions are expected of him/her.
There is no compulsion to send a cover sheet. However, a fax cover sheet actually makes your message more formal and important. Many businesses around the world use fax cover sheet templates to make their fax more appealing & engaging. A fax cover sheet is an effective way to envelope your message depicting the recipient and the sender name as well as the subject.
A fax machine is used to send a fax and you will get to see fax machines in many modern offices. If your business communications depend a lot on fax machines then here is something you need to do.
Sending fax cover sheet is a way of engaging the attention of recipient so make sure to use the correct template for that.
You can either make your own template from scratch or simply use the free templates shared here. A professional fax cover sheet template presents you a couple of benefits. Make your ordinary business document look good & more engaging.
Use fax cover sheet templates to differentiate your business from others by creating the aura of quality and differentiation about your company.
Type of Fax Cover Sheets
There a number of types of fax cover sheets, but here we’re talking about the most downloaded & popular types. Following are the most used fax cover sheet types.
- Basic Fax Cover Sheet
- Confidential Fax Cover Sheet
- Personal Information Fax Cover Sheet
- Outline Fax Cover Sheet
- Urgent Fax Cover Sheet
- Handwriting Fax Cover Sheet
- Snowman Fax Cover Sheet
- Pushpin Fax Cover Sheet
- Big Fax Cover Sheet
- Confirm this Fax Cover Sheet
- Sensitive Information Fax Cover Sheet
- Medical HIPPA
- Cat Fax Cover Sheet
So these are the most popular fax cover sheets which are used by people around the world. The need of every business is different and that is the reason you can see so many types of fax cover sheet. You need to first figure out which fax cover sheet suits your business and then download an appropriate template. Let’s understand each type in further details.
Basic Fax Cover Sheet
A lot of business communications take place through faxes these days. Below you can see a basic sample of fax cover sheet template which is downloadable and printable. Having a basic cover sheet is necessary so you can make changes in a template as per your choice or requirement.
Business Fax Cover Sheet
If you’re in a business then you should the importance of fax cover sheets. These cover sheets can do wonders for some businesses. You need to first figure out whether cover sheets are beneficial for your business or not. Business fax sheet covers are vital because of the large number of faxes sent and they ensure relevant messages get to their corresponding recipients.
Confidential Fax Cover Sheet
Maintain the privacy of communication, information, faxes messages using confidential cover sheets. Some information or communications require confidentiality. Use confidential fax cover sheet for such communication to keep the privacy to be absolutely upheld. Such templates are often used in business to keep the sensitive information secure. This printable is labeled confidential.
Personal Information Fax Cover Sheet
A sample personal fax cover sheet functions as an effective way to envelope your message depicting the recipient and the sender name as well as the subject, which tells us what the message is all about. Use the personal cover sheet to let the receiver know who is sending the fax. The chances of fax getting read increases when a receiver know the sender. You can add your name, phone number or other personal details.
Outline Fax Cover Sheet
Outline templates are one of the most downloaded ones. The word fax here is written with a huge outline font as you can see below.
Ready to Use Fax Cover Sheet
Ready to use samples are those in which you need to enter your information only and then send it. Here is a sample of ready to use a template which you can use right away without many any changes in the format or layout of the sheet.
Kids Fax Cover Sheet Informal Template
This printable fax cover sheet sample is suitable for kids. Use these cool templates to make your kids understand the importance of fax. The format & layout of these templates are designed considering Kids only. Kids’ fun Fax Cover Sheet is a good option for kids’ zone like school, kid setting activity etc.
Holiday Fax Cover Sheet Word Sample
Holidays are something we all wait for. Here we are with the Holidays Fax Cover Sheet Templates which will help you in notifying before anyone else, you just need have to download it from the internet.
Urgent Fax Cover Sheet in PDF
As you can see below that “URGENT” is written in bold caps big font as a heading which let a receiver know that the fax is very urgent. Use urgent fax cover sheet template whenever you have something Urgent to fax. Make sure to send an Urgent cover sheet before sending the actual urgent mail to let a receiver know how urgent the fax is. Download one such sample from below, you can make changes as per your need or requirement.
Handwriting Fax Cover Sheet
This informal fax cover sheet uses a font that resembles personal handwriting. Want to make your cover sheet look like hand made? Then why not use these casual & fun informal sheets where a font type resembles the personal handwriting. Use this template for informal communications only. Use a proper font size, color, and format for formal communications.
Blank Modern Fax Cover Sheet Example
You can use this sample for your winter faxes. Here is one sample of printable fax cover sheet with one happy snowman at the top of the sample.
Sample of Generic Fax Cover Sheet
Big Fax Fax Cover Sheet
The word is FAX is written in large near the top. Get this basic template for important faxes.
Professional Fax Cover Sheet Example
Here is a professional sample or example of a fax cover sheet.
Sensitive Information Fax Cover Sheet
Use this sample to convey sensitive information. A confidentiality notice is also included at the bottom in order to secure the information. Use a ready to use a template to send sensitive information, message, or communication.
Medical HIPPA Free Fax Cover Sheet Sample
This printable HIPAA fax cover sheet complies with the federal Health Insurance Portability Act and includes the disclosure statement needed by medical offices.
Printable Fax Cover Sheet Template Free Download
What to Include in a Fax Cover Sheet?
Okay, so now you already know how much important fax cover sheet and what it can do for your business. We have shared multiple types of fax cover sheets as well. Now let’s understand what you need to include in a cover sheet to make it more appealing and effective.
Sender & Receiver Details
- The first thing that you’re going to add is the details of the sender and the receiver. The purpose of cover sheets is to make the identification of the sender and receiver. So always begin with writing the sender and receiver name. Make sure to properly and clearly mention the name so that one can easily get to know about who is send it and to whom the fax is being sent to.
- The intent of putting the receiver information is to let the fax reach the correct person. For an instance, if a receiver is not available at the moment or someone else has received the fax then by looking at the cover sheet one can easily get a clue about to whom fax is intended to send.
- The sender information or details will let the receiver know who is sending the fax. Sender information will let the recipient take immediate action. If a receiver knows the sender then he/ she may take less time to give their response to the documents.
Description of Document
- A cover sheet for fax may include a description section to define the intent behind send the fax or to explain the purpose of sending the fax. Mention how the fax document is important to the receiver. This is an optional section you may or may not include this section.
- Include this section if an immediate response is required from the receiver. A receiver will be prompt to respond back if he/ she finds the description efficient enough.
- You can also mention the list of documents which are attached with the fax to reduces the risks of information loss.
Mention Date & Number of Pages of the Fax
- A complete fax cover sheet must contain the date and also include the total number of pages which are sent. Make sure to include these two points for the proper record.
- The date of sending fax will let both the parties know when a fax is actually sent and at what time the response comes back from the receiver. This information is important for record keeping in order to avoid misunderstandings.
Letting a receiver know about the number of pages is also important as this will limit the loss of data or information. However, sending a fax is one of the securest ways out there, but still, it’s important to keep the record straight.
Information which must be written on Fax Cover Sheet
Here are a few things that must be included or written on the fax cover sheet. It’s actually mandatory to write this information to complete the content of the cover sheet.
- Receiver Name
- Sender Name
- Phone number of the receiver
- Phone number of the sender
- Receiver’s Fax Number
- Sender Fax Number
- Mention the total number of pages which are transmitting including the fax cover sheet.
Here is the information which you choose to add or not add as per your own convenience. If you work demand this information then you can include, otherwise not.
- Company Tagline (Sender)
- Logo of the company (Sender)
- Level of delicacy or urgency
- Information is confidential or not, if yes then add a confidential note at the bottom.
- Email Address of the sender
- Email Address of the receiver
- Field of the subject
- A brief message or description for the enclosed documents of the fax
- Whether the reply is necessary or not.
Few things such as company logo or tagline can actually make your sheet more formal & professional. Consider to add them if necessary. Different fax cover sheets work for different business. You need to run a demo of sending a different type of sheets and then see the response from the receiver.
How to Send Fax Cover Sheet?
There are many ways of sending the fax cover sheet but the most common and the most reliable one is the use of Fax Cover Machines.
Fax Cover Machines are used to send fax documents from one place to another.
However, with the advancement in technology, now you can also send a fax through your computer.
These days, Fax can be sent within fewer seconds with fewer complexities.
As you already know that Faxing is the method of sharing information via documents which is used in most of the parts around the world and almost in all the country who use technology.
You can use fax machines to send any type of fax such as personal, professional, formal, confidential, informal etc. The concept of fax machines has introduced a lot of time ago and still working in the professional world.
Fax is considered one of the securest ways of sending the information one place to another. In this era of digital information, the risk of information loss, hacking, online frauds are also increasing. Fax is free from all these worries as no third party can manipulate or check the information which is sent through fax machines. Faxing online may have little chances of getting hacked which might lead to loss of your data which may be private, personal, and confidential.
Buying and setting up a fax machine is actually a bit costly process.